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migrate email journals to Office 365

Discover the best way to migrate your email journals to Office 365 (or elsewhere)

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The challenge if you want to migrate your journals to Office 365 is that Office 365 doesn’t provide a conventional journal mailbox.

So what should you do?

TransVault offers a range of options for handing the future of your journals and journal archives:

Advanced Journal Migration

Developed in consultation with Microsoft, TransVault offers a unique service that is the only zero-risk solution for migrating a journal archive to Office 365 in such a way that email compliance records are:

  • Complete and fully available for eDiscovery, inclusive of any BCC’d recipients, distribution list members, messages sent ‘on behalf of’, etc.
  • Conformant to Microsoft’s compliance model and mailbox licensing policy.  See https://technet.microsoft.com/en-GB/library/exchange-online-limits.aspx
  • Accurately organized into individual custodian mailboxes to ensure all the relevant mailboxes are included by legal staff as part of any future eDiscovery exercise.
  • Securely and reliably transferred, with full and demonstrable chain-of-custody and integrity.

Simple Journal Migration

TransVault’s  simple journal migration service can be used to migrate existing journals into one or more ‘shared mailboxes’ in Office 365.

As well as delivering full chain-of-custody and the detailed auditing demanded of a compliance-led data migration, TransVault reconstructs emails into a ‘regular user format’ and ensures that vital BCC’d and Distribution List (DL) recipients are preserved and visible to the Office 365 eDiscovery process as email metadata.

Migration to a Separate Journal

If you choose to maintain a journal archive on-premises (in Exchange), or use a third-party archive service in the cloud, TransVault ensures your legacy journal archives are formatted in the correct envelope journal format with all vital meta-data preserved.

Super-fast, end-to-end migration ensures your journal migration maintains full chain-of-custody.

The ability to extract journal contents based on date range (and optionally, based on custodian) enables you to respond rapidly to any litigation requests.

Just-in-Time Migration

If your journal is extremely large, you might elect to adopt an age-in-place strategy, whereby you might maintain your journal in on-premises storage.

In this case you can take advantage of TransVault to index its contents for rapid collection into your eDiscovery process at a future date, obviating the need to licence expensive archive eDiscovery capability (e.g. Discovery Accelerator).

Get in touch to find out which approach is best for your journal migration needs.

Get a quote for your Journal migration

High-performance, big data handling

TransVault allows large journal archives to be split into a number of separately handled virtual mailboxes.  This allows multiple processing threads to be applied to the migration of a single mailbox, significantly speeding up the migration task.

Protects All Metadata

All message recipient information will be fully available for eDiscovery inclusive of any BCC’d recipients, distribution list members, messages sent ‘on behalf of’, etc. in the usual way.  The risk of any legacy data being accidentally excluded from eDiscovery workflows is eliminated.

Preserve Leaver's Data

A full analysis of Journal messages will mean informed decisions can be made about what to migrate before processing begins.  This includes the ability to take advantage of Microsoft’s inactive mailboxes service to ensure future retention and eDiscovery of leaver’s email held in journals.

Ensure Future Compliance

Your legacy data is migrated into Office 365 so that it conforms fully to Microsoft’s Office 365 compliant data retention and eDiscovery model.  It also ensures Microsoft’s Office 365 licensing policy is respected.

Ready to move to Office 365?

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You benefit when you work with TransVault™

  • Certified by Microsoft™
  • Unparalelled scalability
  • Content level control
  • Manage and migrate content in line with policies
  • Fully compliant – complete chain-of-custody
  • Advanced control
  • Runs on-prem or in Azure
  • Proven in over 2,000 enterprise migrations

"TransVault and Compliance IT Solutions really came together to help us achieve our goal and continue to meet our statutory requirements.”

Matt Houston - Systems Engineer and Business Intelligence Manager, Volusia County Schools

“We hit the timelines, we got the data out, we never had to go back and say, ‘Oh man, we messed up, we need to reimport some data’. Everything is there, everything is smooth, the business has been operating in Office 365 for a while now, and there are no issues. How can you do better? It was truly extraordinary. Really impressive.”

Gene Gleke - VP of Technology, Cresa

“We lead with TransVault now and it’s because of the people that we get to work with and the quality and capability of their software.”

Greg Hickey - Senior Account Executive, Daymark Solutions Inc

“TransVault has been very helpful on this complex issue of EV Notes to EV Exchange migration planning. Outstanding support from very knowledgeable engineers. Thank you!”

Salim Othman - Bluesource Information Ltd

“Thanks very much for the support provided to a fledgling TransVault engineer; much appreciated!”

Derek Lewinson - EMC

“I have to say that I have been impressed by TransVault's agility and flexibility throughout our Office 365 migration project”

Messaging Specialist - Large IT Services Company

“One of the biggest challenges in archive migrations is that there is always something different. I can go to TransVault and my problem goes away very quickly. I've worked with many new partners in Symantec and we've never had the support like we do from TransVault. I've yet to see another partner who can deliver like that.”

David DeMings - Symantec

“I'm not sure if you have visibility on this, but wanted to drop a quick note of THANKS for your help in getting such quick support and turnaround. It was very important to our client, and I think they were impressed that TV really stepped up and took responsibility for getting the job done.”

Dan Sullivan - US Amplify

“TransVault has pioneered the migration market space and has produced a benchmark whereby all migration companies are measured.”

Dennis Wild - Product Manager, Archiving (IAP) at Hewlett-Packard

“You guys are legend!!! Thanks very much!!!!!!!!!!!!!!!!”

Max Massioni - Consultant, Bluesource

“Archive migrations are technically (and politically) challenging projects. Our archiving expertise, combined with our project management methodologies and Transvault's advanced archive migration capabilities, enable us to meet customer requirements that are completely out of reach for any sort of "brute force" approach ”

JD Creedon - GlassHouse

“We're one of Microsoft's go-to partners for migrations to Office 365. TransVault enables us to add significant value for both Microsoft and our customers by selectively migrating archived mail directly to Office 365 along with mailboxes and live mail.”

Jerry Martin - Core BTS

“TransVault's partner certification is a challenging and tough yet well written exam for a terrific product.”

Ben Shorehill - Insentra

“TransVault Insight has been designed and developed by a team that understands the business needs of orgs. This team has worked with large global 2000 enterprise customers with 100ks of employees dispersed across multiple global server sites.”

Andrew Moffat - Founder of Educom (Original author of EAS)

“On Monday morning our users came in to find all their e-mails and address books intact and fully functional. We could just get on with business as usual.”

Eugene vanVueren - IT manager - Webber Wentzel Bowens

“I would say that the project was very well co-ordinated and went about as smooth as it can go!”

John Twilley - Senior Network Engineer - Catalina Marketing

“I would like to give you all a huge thank you for all your hard work and effort that was put into finding such a speedy solution to migrating Japanese messages. This quick solution has put us in a seriously good light with our client. You guys have an unbelievably professional team and are an absolute pleasure to work with.”

Warren Marks - Senior Engineer - SOARsoft Africa

Ready to move to Office 365?

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