Data Cleanup & ROT Reduction Service

Discover what you have. Remove what you don’t need. 

Enterprise data grows quickly. But not all of it continues to deliver value. 

Duplicate files, outdated information, abandoned content, and data with no ongoing business value can accumulate across file shares, Microsoft 365 and other repositories, increasing storage requirements, complicating migrations and creating unnecessary governance and compliance risk. 

Transvault’s Data Cleanup & ROT Reduction Service helps you understand exactly what you have, identify Redundant, Obsolete and Trivial (ROT) data, and make informed decisions about what should stay and what can go. 

Less clutter, Lower risk, More value from the data that matters. 

Talk To A Data Specialist

 

Connect seamlessly to file shares, SharePoint, OneDrive, Teams, iManage, NetDocuments, Exchange, on-prem environments, and more. One platform for your entire data ecosystem.

How Much of Your Data Do You Actually Need?

Keeping everything can feel like the safest option. 

It often isn’t. 

Over time, organisations accumulate vast quantities of unstructured data across legacy file shares, Microsoft 365 environments and other business repositories. 

Some of that information remains business-critical. Some is duplicated, or longer has no remaining business or legal value. Without visibility, it becomes increasingly difficult to distinguish between them. 

Transvault helps you build a cleared picture of your data estate, so unnecessary information can be addressed without compromising the records your organisation still needs. 

What Is ROT Data?

ROT stands for Redundant, Obsolete and Trivial data. 

Redundant – Duplicate or unnecessary copies of information that already exists elsewhere. 

Obsolete – Outdated information, superseded or no longer required for business, legal or regulatory purposes. 

Trivial – Low-value information that no longer has a meaningful business purpose. 

Individually, these files may appear insignificant. Across an enterprise data estate, they can account for a significant volume of information that still needs to be stored, secured, searched and governed. 

Why Clean Up Your Data?

  • Reduce unnecessary storage

    Stop paying to retain data that provides little or no ongoing value and reduce the volume of information occupying your infrastructure and cloud environments.

  • Reduce data risk

    The more data you retain, the more information you potentially need to protect, govern, discover and respond to during regulatory, legal or security events.

  • Clean Up After Migration

    A completed migration does not always mean every item moved still needs to be retained. Identify unnecessary, duplicated and outdated content within your new environment to reduce storage, improve governance and create a cleaner, more manageable data estate.

  • Improve AI readiness

    AI is only as useful as the information available to it. Cleaner, better-governed datasets can provide a stronger foundation for enterprise AI initiatives by reducing outdated, duplicated and irrelevant information.

  • Improve information governance

    Gain greater visibility into your unstructured information and support more informed retention and disposition decisions.

From Data Sprawl To Data Clarity 

Our approach helps you understand your data before making decisions about its future. 

Discover: Identify and analyse unstructured data across your connected repositories. 

Understand: Build a clearer picture of what exists, where it resides and where unnecessary, duplicated or potentially sensitive information may be hiding. 

Identify: Surface Redundant, Obsolete and Trivial data, duplicates, aging content and other information that may require review. 

Decide: Give your IT, governance, compliance and business teams the insight they need to make informed decisions about retention and disposition. 

Act: Clean up unnecessary information, prepare valuable data for migration or establish a more controlled approach to ongoing data management. 

Build A Better Foundation For AI

Generative AI has made the quality of enterprise data more important than ever. 

AI systems can surface and use information at unprecedented speed – but outdated, duplicated or poorly governed information can undermine the quality and reliability of those interactions. 

Before asking what AI can do with your data, it is worth asking a more fundamental question: 

Do you know what data you have? 

Data discovery and cleanup can help create a cleaner, more controlled information environment on which responsible AI adoption can be built. 

Why Transvault?

For more than 20 years, organisations have trusted Transvault with some of their most complex enterprise data challenges. 

Today, that experience extends beyond moving data. 

We help organisations understand, control and manage information throughout its lifecycle, from identifying what they have and deciding what they need, to migrating critical information and governing how data is used by emerging technologies. 

Secure. Compliant. Outcome-focused. 

Because transforming your data shouldn’t start with moving everything.  

It should start with understanding what matters. 

Ready To Clean Up Your Data Estate?

Talk To A Data Specialist

Relevant resources

Transvault Cloud Data Curation Datasheet

Discover, classify, and prepare unstructured data for management across your DMS, file shares, and collaboration tools so you can reduce risk, control costs, and support AI initiatives with confidence.

Download – Transvault Cloud Data Curation Datasheet