Volusia County Schools migrates from Zovy Archive to Office 365

In fulfilling their statutory data retention obligations, Volusia County Schools built up a decade’s worth of data in their archives, totaling 5.6 terabytes. It was imperative to the organisation that access to this data remained secure, but their existing archive solution – an on-premises Zovy Archive Solution product – was causing some issues.

“We were not receiving the level of support to meet our needs from our provider,” says Matt Houston, Systems Engineer and Business Intelligence Manager for Volusia County Schools. “We ended up mutually agreeing to end our contract, but that left us in an unsupported place moving forward.”

This posed a few challenges, not least of which was the possibility of losing access to their archived data, “It was absolutely mandatory that we keep this information” stated Houston.

With no time to delay, Volusia County Schools began investigating alternative platforms and potential solutions to migrate their email archives as quickly and safely as possible.

Having already moved their mailboxes to Microsoft Exchange Online, leveraging Microsoft’s cloud for email archiving seemed like a natural extension. According to Houston, the combination of convenience, affordability and near-limitless storage potential made the decision an easy one – particularly given the organisation’s data retention obligations and the K-12 public sector’s pervasive lack of funding.

All they needed was the right migration solution and a talented partner to implement it for them. They found these in Compliance IT Solutions using Transvault Migrator.

“With Microsoft Office 365, we could get off our expensive, difficult-to-support and hard-to-maintain on-premise solution and move to the cloud at no additional cost beyond what we were already paying for our mailboxes. It was a no-brainer” – Matt Houston