Volusia County Schools is the 57th largest school district in the USA, with over 8000 employees serving some 61,000 students across 16 cities in the State of Florida. As an organization, they generate significant amounts of email data on a daily basis – data that must, under the Florida Sunshine Law, be preserved and protected as part of public record.
In fulfilling their statutory data retention obligations, Volusia County Schools built up a decade’s worth of data in their archives, totaling 5.6 terabytes. It was imperative to the organization that access to this data remained secure, but their existing archive solution – an on-premises Zovy Archive Solution product – was causing some issues.
“We were not receiving the level of support to meet our needs from our provider,” says Matt Houston, Systems Engineer and Business Intelligence Manager for Volusia County Schools. “We ended up mutually agreeing to end our contract, but that left us in an unsupported place moving forward.”
This posed a few challenges, not least of which was the possibility of losing access to their archived data, “It was absolutely mandatory that we keep this information” stated Houston.
With no time to delay, Volusia County Schools began investigating alternative platforms and potential solutions to migrate their email archives as quickly and safely as possible.
Why Office 365?
Having already moved their mailboxes to Microsoft Exchange Online, leveraging Microsoft’s cloud for email archiving seemed like a natural extension. According to Houston, the combination of convenience, affordability and near-limitless storage potential made the decision an easy one – particularly given the organization’s data retention obligations and the K-12 public sector’s pervasive lack of funding.