Large financial institution migrates from AXS-One to Enterprise Vault
In a move that had to ‘tick the boxes’ of both its staff and its legal department, this leading financial institution had over 20TB of email records to move from AXS-One for IBM Lotus Notes to Enterprise Vault for Exchange.
It’s not surprising – especially given the length of time they are in use – that email archives can develop a few glitches: Buggy software updates, corruptions in storage devices and databases, badly executed backups and restores. All of these scenarios and more can lead to emails that get ‘broken’. Many times such emails go unnoticed, as they simply fail to show up in the results of a search.
One time when corrupted emails do get discovered is at the point of being migrated to another email storage platform. If the correct checks are carried out during the migration process, the viability of each email can be assessed and any failures logged.
Meeting Stringent Regulation Needs At Rest And in Flight
Email archiving was originally implemented to enable the bank to respond to requests from regulators and meet the various other compliance requirements that apply to email correspondence. Failure to comply with the stringent information governance regulations in the finance and banking sectors risks large fines, penalties and sanctions.
The bank was therefore diligent in ensuring its data would remain fully intact, and fully discoverable during its planned switch from IBM Lotus Notes to Microsoft Exchange. In addition to migrating its live email servers, the move would involve the wholesale move and conversion of its legacy email archive, which was also in Lotus Notes format.
According to Janet Bagot, Technical Director at TransVault Partner, Essential;