In the past, if you wanted to retain a copy of every single email sent and received by your organization to meet compliance and future eDiscovery needs, you would have written email traffic into a journal mailbox.
Although you can create journaling rules in Office 365, Office 365 does not have a journal mailbox service.
Instead, Office 365 replaces the ‘traditional’ journal with the following features:
- The ability for each user to retain a copy of all emails sent/received with zero storage penalty
- Litigation hold & retention policies can be used to PRESERVE emails alongside other content:
- When users delete emails, they are moved into a special hidden folder available to the eDiscovery process
- Any BCC’d recipients are retained in the senders’ mailboxes
- The members of any distribution lists (DLs) are expanded at the point of sending & stored in hidden headers
- Inactive mailboxes (i.e. leavers) can be put on Indefinite Hold & made available for eDiscovery, without a license penalty.
By providing these services, Microsoft has enabled Microsoft 365 to replace the role of the journal, ensuring its customers can meet regulatory compliance demands and perform eDiscovery in a single, cloud-based repository.
TransVault delivers the ultimate approach to migrating your legacy journals into the new Office 365 compliance model, making it a one-stop-shop for data governance and eDiscovery.
It also opens up a range of options, including migrating legacy journals to shared mailboxes, a tertiary journal service, or leaving your journal to ‘age in place’ on-premises.