Head of Finance

Department: Management
Location: Hybrid – (Within 30-minute commute of Clevedon, UK)
Hours: 37.5 hours per week, Monday to Friday
Reports to: Chief Executive Officer

Transvault’s Leadership Team inspire and drive the mission, strategy and successful delivery of the business results, constantly seeking the best customer and commercial results for the short and long term. We challenge and support each other positively and constructively to arrive at the right outcomes. We challenge and support the rest of the team and external partners to deliver to the pace and quality required to meet the customer’s expectations and the business’ objectives.

The Head of Finance is a key member of the Leadership Team who proactively works with departmental managers, governs relevant third-party service provider relationships, and contributes to the overall leadership of the business. They govern and report on the finances of the business and ensure that all legal and commercial obligations are met, empowering the Board to make informed decisions. The Head of Finance innovates to enhance our finance systems, capabilities and processes to ensure they are efficient, effective and fit for the future.

At a high level, the Head of Finance is accountable and responsible for:

• Providing financial stewardship, and decisive leadership of the finance function
• Consistently demonstrating commercial awareness
• Managing partner and customer financial relationships to ensure a tightly controlled working capital cycle
• Overseeing legal and insurance reviews to ensure that there are sufficient provisions
• Management of relevant external business relationships
• Ensuring the timely and accurate production of monthly reports
• Maintaining a continuous improvement philosophy of financial management
• Working with the Board to ensure Transvault has a fit for purpose accounting information and reporting system that is able to meet the business’ needs
• Assume ownership of, and present to the Board, all key finance matters whilst acting as a financial conduit between all areas of the business
• Maintaining oversight, communication and proactive management of pricing, costs, overheads, sales commissions and supplier payments and rebates
• Ownership of lending relationships, cash management, corporation tax, VAT, FX and Treasury management, and all financing
• Ownership of pension plan provisions, private medical provisions and all insurance policies
• Financial management to accurately represent recognised revenue
• Commercial and legal contract review, highlighting and mitigating commercial risks

Strategic financial leadership:

• Develop and execute the company’s financial strategy, aligning it with the overall business objectives and long-term growth plans.
• Provide leadership and direction to the finance department, fostering a culture of high performance and continuous improvement.
• Partner with the CEO and Leadership Team to provide financial insights and recommendations for business strategy, new market expansion, and product development.
• Provide challenge and support to the CEO to continually improve the company’s financial position

Financial planning and analysis:

• Lead the annual budget review and planning process
• Undertake quarterly reforecasting with the department managers, discussing anomalies with the CEO for approval
• Regularly perform financial modelling to support decision making and operational efficiency
• Monitor and analyse financial performance, identifying areas for cost optimisation, revenue growth and risk mitigation
• Produce detailed financial reports and presentations for the Board, explaining key metrics and variances

Financial operations and compliance:

• Raise all bank payments, ensuring that all payments are made in a timely way
• Generate monthly management accounts
• Generate all required journals
• Calculate and post journals of deferrals and accruals
• Maintain business compliance with all relevant financial and corporate requirements
• Provide daily services to the business which enable fluid processing of orders
• Provide validated commission values in a timely way each month for payroll processing
• Optimise business finances in a multi-currency trading environment
• Assess and support changes which benefit the business when trading globally
• FX and Treasury management
• Maintain pension scheme payments and compliance
• Maintain private medical scheme payments and compliance
• Financial services relating to onboarding and offboarding suppliers and staff

Risk management and corporate governance:

• Proactively assess and maintain appropriate insurance cover for the business needs
  o Proactively contribute to the legal assessment of business operations and contracts
• Financial systems and process improvement
• Collaborate with all relevant departments to provide systems and processes which create frictionless revenue generation
• Continually improve financial systems and processes, demonstrating an awareness of available knowledge and technology

Lead and manage external service providers:

• Create and maintain a beneficial relationship with banking providers
• Utilise accounting services where relevant and cost effective
• Maintain an appropriate policy for insurance
• Ensure consistent awareness of changing standards and legislation which could affect the business

• Regular reporting as agreed with the CEO
• Monthly, quarterly, and annual financial processes and statements in compliance with UK GAAP
• Payroll, commissions and expenses payments
• Annual P60 and P11D submissions
• Compliant and up to date pension scheme
• Compliant and up to date private medical scheme
• Positive and constructive accounting relationship, providing appropriate accountancy services
• Positive and constructive banking relationship, providing appropriate banking services
• Positive and constructive insurance relationship, providing appropriate insurance cover
• Positive and constructive legal relationship, providing appropriate legal review of business operations and contracts

• We value people who are brilliant in their capability and the things that they make together.
• We value people who continually improve themselves and the world around them to make a difference.
• We value people who collaborate, who are a joy to work with and who get more from themselves and those around them, by working together effectively.
• The qualities we look for include:
  • Ability to collaboratively influence at all levels of the business.
  • Ability to drive ambitious change within a business.
  • Excited by the opportunities offered by the unknown as the business explores new markets and customer requirements.
  • Customer focused and commercially orientated.
  • Ability to lead and collaborate within a dynamic environment.
  • Strong organisational ability within a dynamic environment.
  • Able to work effectively with a globally distributed team.
  • Excellent communication skills – both internally and externally.
  • Ability to understand and manage complex projects.
  • Imaginative and creative to solve novel problems.

• Fully qualified Finance Professional (ACA/CIMA/ACCA) with demonstrable commercial experience, including at senior level, successfully setting and executing financial strategy.
• Evidence of making a demonstrable contribution to the overall management and development of a business, including sound financial control.
• Financial skills to help produce and challenge staged investment justification, and measure ROI at each stage of delivery.
• A leader of people, able to motivate and align their team (internal and external) to a common objective.
• Focused, resilient and possessing a positive “can do” attitude, with a willingness to make a real difference and commitment to achieving our Vision and Mission.
• Inherently curious and innovative.
• Combines creativity with analytical skills.

Comfortable dealing with uncertainty and changing priorities.

These are our defining principles for how we do business. They set the personality of our organisation and guide the behaviours of everyone who works for us.

• We do the right thing
  We say it straight and do it right. Every time. No excuses and no shortcuts.
• We inspire the individual
  We believe that every individual’s experience matters – focusing on the people at the heart of data.
• We deliver with pride
  We focus on outcomes. Going above and beyond to deliver the result our clients need.
• We go further together
  We act with ambition and leverage our combined potential to achieve the seemingly impossible.

Since building the world’s first email archive migration tool in 2006, Transvault has successfully delivered thousands of migration projects across the world. We combine world-class technology with unrivalled expertise, experience and integrity; delivering Cloud Office migrations quickly, securely and seamlessly. Secure, robust, adaptable and extensible, our technology has been the driving force behind some of the world’s most challenging migrations.

From the straight-forward to uniquely complex, we focus entirely on outcomes; going above-and-beyond to make each project a success. When we come across a challenge, our commitment to adaptive development and market-leading support ensures we always deliver.

We’re passionate about solving complex challenges, so we say it straight and do it right. No excuses, and no shortcuts. World-class technology meets integrity. There’s no substitute for hard work, and our Partners, Managed Services and Support Teams work tirelessly and collaboratively to get the job done.

It’s why business trusts in Transvault.